Free security deposit receipt maker

How to write a security deposit receipt

1. Add your name as the landlord or the name of your property management company.
2. Add the tenant and finish the first line with the rental address: Security deposit for the unit.
3. Enter the amount and how it was paid. If part of the deposit is still to come, untick Paid in full and enter what you received.
4. Add a note about the lease if you like, type your name and download the PDF.

What a security deposit receipt should include

• The date the deposit was received and a receipt number
• The landlord's and the tenant's names
• The address of the rental, with the unit number
• The amount, and the balance still owed if it was paid in parts
• How it was paid, with the check or money order number
• A line that says it is a security deposit, and a reference to the lease
• The name and signature of the person who received it

Why keep a deposit receipt

A deposit is often the largest single payment a tenant makes, and it is usually refundable. When the tenant moves out, a receipt shows how much was paid and when. It helps you and the tenant agree on what is owed back, and it is a useful record if there is a dispute.

Rules on security deposits, such as how much a landlord can ask for, where it must be held and when it must be returned, differ between states and cities. Check your local landlord-tenant law. This page is not legal advice.

Deposit receipt or rent receipt?

For monthly rent, use the rent receipt maker, which shows the rent period and the balance. For a deposit, use this page. If you prefer to write receipts by hand, the rent receipt template has three receipts per page. To keep track of rent charged and paid over the months, use the rent ledger, and keep the deposit off the rent balance.