Free rent receipt template (PDF and Word)
A blank rent receipt template you can print and fill in by hand, or edit in Word. Each page holds three receipts, so it works as a printable rent receipt book. Want a typed receipt instead? Make a rent receipt online.
Download the blank rent receipt template
Three rent receipts per US Letter page, with dashed cut lines between them. Each receipt has space for the receipt number and date, who the rent was received from, the amount, the rent period, the property address, how it was paid, the balance due and who received it.
The PDF is for filling in by hand. The Word version is an editable rent receipt template: type in the details, add your own name once and save the file, then print.
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What to include on a rent receipt
- The date the rent was received and a receipt number
- The landlord's name and the tenant's name
- The address of the rental, with the unit number
- The rent period the payment covers, such as October 1 to October 31
- The amount received, and the balance still owed if it was a part payment
- How it was paid, with the check or money order number
- The name and signature of the person who received the money
How to print and use a rent receipt book
- Print the pages on US Letter paper at 100%, not scaled to fit. Ten pages gives you thirty receipts.
- Number the receipts in order, starting at 1, so any receipt can be found later.
- Fill in one receipt each time rent is paid, in ink, and sign it. Write the rent period, not just the date paid.
- Cut along the dashed line and give the tenant the receipt. Keep a copy: photograph it, or use carbon-copy paper or a second printout.
- Staple the unused pages or keep them in a folder, so the next month's receipt is always at hand.
Keep the copies of every receipt for as long as your records require. Rules on receipts and record keeping differ between states and cities, so check your local landlord-tenant law.
Example receipt for rent
A rent receipt example, filled in the way you would fill in the template: one receipt with the period, the amount, the payment method and a signature.
- Landlord and tenant. The landlord's details at the top, and the tenant under Received from.
- Property and rent period. The rental address with the unit, and a line that reads Rent for Oct 1, 2026 to Oct 31, 2026.
- Amount. What was received, and the balance if it was a part payment. A rent receipt in full is stamped PAID.
- Payment method. Cash, check or money order, with its number.
- Signature. The name of the person who received the money.
Rent receipt format and sample wording
There is no single required rent receipt format. A plain layout works: a title, a receipt number and date, a line for each fact above, and a signature. The example above is one good format, and the template follows it. If you want a short sample sentence for a handwritten note, this one covers the essentials:
Received $1,475.00 from Kevin and Alicia Moore on October 3, 2026, as rent for 1530 W Roosevelt St, Unit 4, for the period October 1 to October 31, 2026. Paid by money order no. 20471. Balance due: $0.00. Maria Delgado.
Prefer a typed receipt?
The rent receipt maker turns the same details into a PDF in a minute, remembers your landlord details and copies the tenant and rent into next month's receipt. For deposits, there is a security deposit receipt, and a rent ledger keeps the running balance for the whole tenancy.
Questions people ask
Is there a free rent receipt template for Word?
Yes. Download the Word version on this page. It is an editable table, so you can type in the landlord, the tenant, the property, the rent period and the amount, and print it. It opens in Word, Google Docs and Pages.
How many receipts are on a page?
Three. Each US Letter page holds three rent receipts with dashed cut lines between them. Print as many pages as you need.
What should I write on a rent receipt?
The date, the amount received, who paid, the rental address, the rent period it covers, how it was paid and your name as the person who received it. Add the balance if the tenant paid only part of the rent.
Can I use the template as a receipt book with copies?
Yes. Print the pages, cut the receipts apart, and give the tenant one while you keep the other. If you want a duplicate written in one go, print on carbon-copy (NCR) paper or write the receipt twice.
Should I use the template or the online maker?
Use the template if you like to write by hand or need a receipt on the spot. Use the rent receipt maker if you want a typed receipt: it adds up late fees, numbers each receipt, and copies last month's details for the next one.
Can I use the template for a security deposit?
The rent receipt template has a line for the rent period, so a deposit fits better on our security deposit receipt page, which says that the money is a deposit and names the property.
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